Privacy Policy

Pemberton Proofreading (“I”, “me”, “my”) is committed to protecting your personal data. This Privacy Policy explains how I collect, use, store, and protect your information in accordance with the UK General Data Protection Regulation (UK GDPR).

Data Controller

The data controller is:

Pemberton Proofreading

[email protected]

What Personal Data I Collect

I collect the following information when you contact me or work with me:

- Name

- Email address

- Uploaded document(s) for proofreading

- Information submitted through my website contact forms

- Newsletter sign-up information (name and email address)

Payment is not stored by me. PayPal or your bank handles your payment securely.

How I Use Your Data

Your data is used to:

- Communicate with you about your project(s)

- Provide proofreading, consultations, or digital downloads

- Manage bookings and invoices

- Send newsletters (only when you opt in)

- Maintain internal records

I do not sell, rent, or trade your data with any third party.

Lawful Bases for Processing

Under UK GDPR, I rely on the following lawful bases:

- Contract: To provide the services you have booked

- Consent: For newsletter or marketing emails

- Legitimate interests: To maintain and improve my services

- Legal obligation: To retain certain financial records

Document Confidentiality

All uploaded documents are kept strictly confidential. I do not share your files with anyone unless required by law.

Documents are stored securely and deleted after:

- 90 days from the completion of the project

OR

- A timeframe agreed upon in writing

Sharing Your Data

Your data may be shared with third-party processors that enable my work, such as:

- Email hosting provider

- Newsletter service provider

- Payment processors (PayPal)

These services comply with GDPR or operate under recognised international data transfer protections.

International Clients

I work with clients globally. Your personal data may be transferred outside the UK when using email or payment services. I only use providers with legally compliant safeguards.

Data Security

I take all reasonable precautions to protect your information, including secure password-protected devices and encrypted back-ups.

Your Rights

Under UK GDPR, you have the right to:

- Access your data

- Correct inaccurate data

- Request deletion (“right to be forgotten”)

- Withdraw consent at any time

- Restrict or object to processing

- Lodge a complaint with the ICO

To exercise your rights, contact me at: [email protected]

How Long Your Data Is Kept

Personal data relating to enquiries or projects is kept for:

- Up to 6 years for invoicing and tax obligations (legal requirement)

- Up to 90 days for uploaded documents

- Until you unsubscribe for newsletter sign-ups

Changes to This Policy

This policy may be updated periodically. The most recent version will always appear on this page.